Skip to content
Cost comparison

Nine subscriptions, one job to do

The typical agency spends $120–$180 per employee per month on software, across nine to fifteen separate tools. Roughly $45–$120 of that sits in the categories OS3 replaces outright.

$21,300

a year, 12-person agency

3.7%

of agency revenue, on tools

36%

of SaaS licenses go unused

Promethean Research, 2024 Digital Agency Industry Report · Zylo SaaS Management Index, January 2026

What the stack actually costs

List prices, annual billing, 2026

Agencies under 25 seats do not get negotiated discounts. List price is the price you pay.

Project management$11–$25Asana Advanced $24.99 · Monday Pro $19 · ClickUp $7–$19
Time tracking$5–$18Harvest $9–$14 plus usage fees · Toggl Premium $18 · Clockify $5.49
Knowledge base$10–$20Notion Business $20 (AI requires this tier) · Confluence $10.44
Client portal$4–$20Assembly $29–$499 · SuiteDash $19–$99 flat · Moxo $200+
Meeting capture$8–$19Fireflies $10–$39 with metered AI credits · Otter $8.33–$17
Client reporting$7–$20AgencyAnalytics $20 per client · Databox $79–$799 per month
Replaceable envelope$45–$120What OS3 takes over. Email, accounting, CRM, and craft tools stay where they are.

Lean shop

$82

Free and entry tiers, one PM tool, minimal AI. About $11,800 a year for twelve people.

Typical shop

$148

Mid tiers, usage fees, AI seats for most of the team. About $21,300 a year for twelve people.

Mature shop

$225

Thirty people, upper tiers everywhere, dedicated BI and heavier AI consumption.

Twelve-person baseline. Flat-fee tools normalised per head; CRM and proposals modelled at client-facing coverage only. US list prices, annual billing.

Where OS3 sits

One price, six tools gone

$29per user / month

The whole platform. Client users are free, and nothing you do daily draws down a credit balance.

Against a replaceable envelope of $45 to $120 per user, on the same work.

Join the waitlist

Everything below comes out of the stack when OS3 goes in. Email, accounting, CRM, and craft tools stay where they are.

  • Project managementAsana, Monday, ClickUp
  • Time trackingHarvest, Toggl, Clockify
  • Knowledge baseNotion, Confluence
  • Client portalSuiteDash, Assembly, Moxo
  • Meeting captureFireflies, Otter
  • Client reportingAgencyAnalytics, Databox

Case study

50%off their monthly
software bill

A 10-person agency ran a standard set of tools to run the business. Because they wanted the AI features, every one of those tools had to be on its premium tier. Notion and Harvest alone combined for more than $500 a month.

OS3 replaced both, along with the rest of the envelope, and brought the bill to $250 a month. We do offer discounts based on volume.

See it in action

Monthly spend, 10 seats

Notion and Harvest, premium tiers$500+

Two tools out of nine, before everything else on the invoice.

OS3, whole platform$250

$29 per user, with a volume discount applied.

Saved per year$3,000+

  • Client users are free

    Every serious platform in this category gives clients free access, and so does OS3. You never pay a seat to let a client see their own project.

  • No meter on the work

    Projects, hours, docs, and comms are flat. Nothing you do daily draws down a credit balance you have to watch.

  • Licenses you actually use

    Around a third of SaaS seats sit idle because nine tools each need their own. One platform means one seat count to manage.

See it against your own numbers

Send us your current tools and we will build the comparison from your real invoices, not our averages.

Join the waitlist